Student On-Campus Employment

Process for hiring a student:

  • Department contact or supervisor must post on-campus student employment position(s) in Handshake.
  • Student must apply for position(s) via Handshake.
  • Supervisor must log into Handshake and mark the student applicant as "hired."
  • Student will be notified to complete the "cleared to work" process to become an employee of the university.
  • Student employee may not begin work until they have completed the full cleared-to-work process, outlined below in detail.
  • Cleared to work process - must be completed by student prior to beginning work

COVID-19 protocols for on-campus student employment 

Many Marian University students rely on campus employment for a safe and stable source of income during college. As such, we encourage departments to post position openings and to recruit student employees for the 2020-2021 school year. 

Student workers and their supervisors are expected to follow university guidelines for public health and safety. We know that scheduling and managing a team of student employees while maintaining social distancing is a challenge, but with a few changes to our routine we can all excel in our working teams during this time. You are encouraged to offer virtual on-campus employment whenever possible. 

For those times when in-person work is necessary for the position, student workers and their supervisors must follow up-to-date university guidelines and safe health practices at work, including:

  • Wear a mask in shared, public and common spaces
  • Maintain a physical distance from others of at least 6 feet
  • Limit your in-person interactions, especially at distances less than 6 feet
  • Wash or sanitize your hands regularly
  • If you are ill, STAY HOME

Tips for social distancing while managing student employees 

  • Brainstorm ideas within your office and with your student worker team to develop projects that may be done remotely from the student's dorm room. 
  • Consider limiting the number of staff members in the office at one time. Administration is suggesting one staff member if a student employee is present. 
  • Check out your apps for communication and collaboration virtually. Some popular ones include: 
    • GroupMe - for group messaging 
    • Webex Teams - group messaging and video chat 
    • Trello - project progress/assignment tracking and info sharing 
    • OneDrive - collaborative shared documents (sign in with Marian University credentials) 
  • Make sure to touch base with your student workers as a team and individually on a regular basis, and to frequently ask if they feel like they are receiving enough guidance or freedom to spearhead their projects. Casual check-ins once per scheduled shift and one more formal meeting each week is a good starting point. 
  • Get the resources you need. Students need a laptop to work remotely? Contact IT. Need more hand sanitizer or masks in the office for their shifts, or a barrier between desks? Put in your request through the designated contact in your building.​

Example student worker training resources

  • Professionalism basics and business etiquette

  • Working remotely

  • Video chats in the workplace

  • Professional communication

  • Computer skills

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